Each business leader strives towards gathering a team of capable and talented employees who are ready to put in extra effort to complete their tasks. Finding new talent has never been easier – considering the fact that outsourcing is a huge thing right now; you can employ anyone, with no regards to their geographical location.

So, a highly functioning business needs a quality leader with a vision, the means to achieve it, and a team of hardworking professionals. However, without a solid structure and proper organization, a team cannot perform well. For a company to prosper quickly, it’s necessary for it to be introduced to project integration management.

What is Project Integration Management?

In order for a project to be completed successfully, it is mandatory that its purpose is identified and completely clear and that the actions necessary for it to be completed in the way that’s satisfactory to your clients are fully defined. For this to happen, it’s necessary for different areas of expertise to be combined so that your employees can get proper coordination.

In addition, the processes necessary for a project to be done can overlap, which is why some form of project management needs to be implemented. Everything we just stated is actually the definition of project integration management.

Six Stages of Project Integration Management

First of all, a project charter needs to be developed. This document represents an official authorization by a company that accepted a project and it defines the purpose and requirements of the project, which need to be further reviewed and accepted by the client.

The next stage is documenting the tasks and actions necessary for a project to be completed. This includes developing the main plan along with preparations and organizing all lower scale plans within it.

In stage three, the tasks and actions of directing the course of the project need to be implemented by a project management team. The fourth stage is keeping track of progress and it’s based on monitoring employees and being confident that they are achieving their objectives and thus working together towards completing the project.

Stage five, or project integration management, is about reviews, recognizing and approving changes that need to be made, introducing new means for them to be completed and delivering a full product to a client. The sixth stage is the finalization of a project and formal closure.

Transparent Delegation of Assignments

By implementing a system that’s complex like this, every project management team should find quality project management software. Obviously, it’s a lot more convenient for it to be online so that everyone in the office can have a transparent overview. Naturally, even a simple project management tool will enable you to restrict access and thus regulate the visibility of documents and assignments according to your job position.

Keeping Track of Progress in Fine Detail

Once you define a project integration management system and assign tasks to employees, task management software will enable you to keep close track of your progress. Tools like this allow you to see whether a project is headed in the right way and whether team members are working on their responsibilities.

A progress report will come more than in handy when different actions necessary for a phase of a project to be completed overlap. By knowing exactly on where a certain piece of work is percentage-wise at every moment, you’ll be able to manage them, introduce new things to them and reassign them.

Learning Curve Not Required

Implementing a new system to a business is often time-consuming. Every employee in your company needs to change their habits, adopt a new way of handling business, and dedicate their time to learning new techniques.

However, you don’t have to and shouldn’t look for solutions which are complicated – by introducing simple management tools to the way you do work, you’ll only oil up the company’s mechanism and make everything in it more efficient, without the need for a learning curve that would slow you down.

Successful Deadline Supervision

A company’s success depends on its delivery rates. Once you recognize the needs of your clients, accept the project and develop a project management system necessary for it to be completed; you need to show integrity by accomplishing it in a timely fashion.

Task management software enables you to coordinate your team and have a transparent overview of what is happening with each and every task you assigned. With this data on your hands, you’ll be able to make changes when necessary and deliver a highly satisfactory product to your clients.

Further Development of Effective Plans

Once you master project integration management through practice and inevitably and find the most efficient way to complete projects, you’ll be able to apply that experience to every upcoming challenge your business faces.

Even a simple project management tool will offer you an option to archive projects and thus create a library in time. Therefore, not only that you will have a solid training structure, but you will also save a lot of time by implementing an already existent system to a similar project that might arrive in the future.

As we mentioned in the beginning, hiring new talents and expanding your team isn’t enough. By developing a detailed plan thanks to project integration management and accomplishing it by using an online project tool, you will be able to accept any challenge that a client may set in front of you and complete it successfully.

Author Bio:

David Miller is a technical writer currently associated with ProProfs Project. He enjoys writing about emerging project management products and its latest trends. He lives in Detroit, Michigan with his wife. In his spare time, David loves exploring the city, listening to Metal music and riding.